Open procedure/competitive flexible procedure
| Notice | Timeframe |
|---|---|
| UK1: Pipeline Notice (Mandatory when spend is more that £100m) | By 26 May 2025 and annually thereafter (56 days from the start of the financial year) |
| UK2: Preliminary Market Engagement (Mandatory) | Prior to the publication of the Tender Notice |
| UK3: Planned Procurement Notice (Optional) | Qualifying Planned Procurement Notices must be published at least 40 days before but not more than 12 months before the Tender Notice |
| UK4: Tender Notice (Mandatory) | 25 days minimum tendering period where tenders are submitted electronically, and all of the associated tender documents are provided at the same time as the Tender Notice. 30 days minimum tendering period where tenders are submitted electronically but not all of the associated tender documents are provided at the same time as the Tender Notice. |
| UK6: Contract Award Notice (Mandatory) | At least 8 working days prior to the desired contract signature date |
| UK7: Contract Details Notice (Mandatory) | Within 30 days of contract signature date |
| UK12: Procurement Termination Notice (Mandatory, if terminating the procurement process) | As soon as possible after deciding to terminate a procurement process |
| UK17: Payments Compliance Notice (Mandatory) | Within 30 days of the last day of a reporting period – March and September |
| UK8: Contracts Payments Notice (Mandatory) | Within 30 days of the last day of the quarter in which the payment was made |
| UK9: Contract Performance Notice (Mandatory) | KPI reporting – at least once every 12 months during the life of the contract and when terminating |
| UK10: Contract Change Notice (Mandatory) | Before making the contract modification – voluntary 8 day standstill prior to entering in to the change |
| UK11: Contract Termination Notice (Mandatory) | Within 30 days of the date the contract is terminated |
Direct award
| Notice | Timeframe |
|---|---|
| UK1: Pipeline Notice (Mandatory when spend is more that £100m) | By 26 May 2025 and annually thereafter (56 days from the start of the financial year) |
| UK5: Transparency Notice (Mandatory for direct award) | Before direct awarding the contract (8 day standstill before signing the contract) |
| UK6: Contract Award Notice (Mandatory) | At least 8 working days prior to the desired contract signature date |
| UK7: Contract Details Notice (Mandatory) | Within 30 days of contract signature date |
| UK12: Procurement Termination Notice (Mandatory, if terminating the procurement process) | As soon as possible after deciding to terminate a procurement process |
| UK17: Payments Compliance Notice (Mandatory) | Within 30 days of the last day of a reporting period – March and September |
| UK8: Contracts Payments Notice (Mandatory) | Within 30 days of the last day of the quarter in which the payment was made |
| UK9: Contract Performance Notice (Mandatory) | KPI reporting – at least once every 12 months during the life of the contract and when terminating |
| UK10: Contract Change Notice (Mandatory) | Before making the contract modification – voluntary 8 day standstill prior to entering in to the change |
| UK11: Contract Termination Notice (Mandatory) | Within 30 days of the date the contract is terminated |
Framework call-off
| Notice | Timeframe |
|---|---|
| UK1: Pipeline Notice (Mandatory when spend is more that £100m) | By 26 May 2025 and annually thereafter (56 days from the start of the financial year) |
| UK6: Contract Award Notice (Mandatory) | At least 8 working days prior to the desired contract signature date |
| UK7: Contract Details Notice (Mandatory) | Within 30 days of contract signature date |
| UK12: Procurement Termination Notice (Mandatory, if terminating the procurement process) | As soon as possible after deciding to terminate a procurement process |
| UK17: Payments Compliance Notice (Mandatory) | Within 30 days of the last day of a reporting period – March and September |
| UK8: Contracts Payments Notice (Mandatory) | Within 30 days of the last day of the quarter in which the payment was made |
| UK9: Contract Performance Notice (Mandatory) | KPI reporting – at least once every 12 months during the life of the contract and when terminating |
| UK10: Contract Change Notice (Mandatory) | Before making the contract modification – voluntary 8 day standstill prior to entering in to the change |
| UK11: Contract Termination Notice (Mandatory) | Within 30 days of the date the contract is terminated |
Below threshold tender
| Notice | Timeframe |
|---|---|
| UK3: Planned Procurement Notice (Optional) | Qualifying Planned Procurement Notices must be published at least 40 days before but not more than 12 months before the Tender Notice |
| UK2: Preliminary Market Engagement (Optional) | Prior to the publication of the Tender Notice |
| UK4: Below Threshold Tender Notice (Mandatory if advertising the procurement) | Timeframes provided for the Tender Notice should allow suppliers enough time to prepare a bid |
| UK6: Contract Award Notice (Optional) | When you are about to award a contract |
| UK7: Below Threshold Contract Details Notice (Mandatory) | As soon as it’s possible after entering the contract |
| UK10: Contract Change Notice (Mandatory if the contract modification would take the value of the contract above the relevant threshold) | When the contract value is above the relevant thresholds |
| UK11: Contract Termination Notice (Optional) | Once contract comes to an end |
Dynamic market
| Notice | Timeframe |
|---|---|
| UK1: Pipeline Notice (Mandatory when spend is more that £100m) | By 26 May 2025 and annually thereafter (56 days from the start of the financial year) |
| UK2: Preliminary Market Engagement (Mandatory) | Prior to the publication of the Tender Notice |
| UK3: Planned Procurement Notice (Optional) | Qualifying Planned Procurement Notices must be published at least 40 days before but not more than 12 months before the Tender Notice |
| UK13: Dynamic Market Intention Notice (Mandatory) | Before a dynamic market is established |
| UK14: Dynamic Market Establishment Notice (Mandatory) | This notice must be published as soon as reasonably possible |
| UKy15: Dynamic Market Modification Notice (Mandatory) | This notice must be published as soon as reasonably possible |
| UK16: Dynamic Market Cession Notice (Mandatory) | This notice must be published as soon as reasonably possible after the dynamic market ceases to operate |
Dynamic market call-off
| Notice | Timeframe |
|---|---|
| UK1: Pipeline Notice (Mandatory when spend is more that £100m) | By 26 May 2025 and annually thereafter (56 days from the start of the financial year) |
| UK3: Planned Procurement Notice (Optional) | Qualifying Planned Procurement Notices must be published at least 40 days before but not more than 12 months before the Tender Notice |
| UK4: Tender Notice (Mandatory) | Minimum time limit for the submission of tenders under a dynamic market is 10 days |
| UK6: Contract Award Notice (Mandatory) | At least 8 days prior to the desired contract signature date |
| UK7: Contract Details Notice (Mandatory) | Within 30 days of contract signature date |
| UK12: UK12: Procurement Termination Notice (Mandatory, if terminating the procurement process) | As soon as reasonably possible after deciding to terminate the procurement process |
| UK17: Payments Compliance Notice (Mandatory) | Within 30 days of the last day of a reporting period – March and September |
| UK8: Contracts Payments Notice (Mandatory) | Within 30 days of the last day of the quarter in which the payment was made |
| UK9: Contract Performance Notice (Mandatory) | KPI reporting – at least once every 12 months during the life of the contract and when terminating |
| UK10: Contract Change Notice (Mandatory) | Before making the contract modification – voluntary 8 day standstill prior to entering in to the change |
| UK11: Contract Termination Notice (Mandatory) | Within 30 days of the date the contract is terminated |
If you need support in understanding which procurement notices and associated timeframes apply to your procurement, please get in touch.