Open procedure/competitive flexible procedure
| Notice | Timeframe |
|---|---|
| UK1: Pipeline Notice (Mandatory when spend is more that £100m) | By 26 May 2025 and annually thereafter (56 days from the start of the financial year) |
| UK2: Preliminary Market Engagement (Mandatory) | Prior to the publication of the Tender Notice |
| UK3: Planned Procurement Notice (Optional) | Qualifying Planned Procurement Notices must be published at least 40 days before but not more than 12 months before the Tender Notice |
| UK4: Tender Notice (Mandatory) | 25 days minimum tendering period where tenders are submitted electronically, and all of the associated tender documents are provided at the same time as the Tender Notice. 30 days minimum tendering period where tenders are submitted electronically but not all of the associated tender documents are provided at the same time as the Tender Notice. |
| UK6: Contract Award Notice (Mandatory) | At least 8 working days prior to the desired contract signature date |
| UK7: Contract Details Notice (Mandatory) | Within 30 days of contract signature date |
| UK12: Procurement Termination Notice (Mandatory, if terminating the procurement process) | As soon as possible after deciding to terminate a procurement process |
| UK17: Payments Compliance Notice (Mandatory) | Within 30 days of the last day of a reporting period – March and September |
| UK8: Contracts Payments Notice (Mandatory) | Within 30 days of the last day of the quarter in which the payment was made |
| UK9: Contract Performance Notice (Mandatory) | KPI reporting – at least onceevery 12 months during the life of the contract and when terminating |
| UK10: Contract Change Notice (Mandatory) | Before making the contract modification – voluntary 8 day standstill prior to entering in to the change |
| UK11: Contract Termination Notice (Mandatory) | Within 30 days of the date the contract is terminated |
Direct award
| Notice | Timeframe |
|---|---|
| UK1: Pipeline Notice (Mandatory when spend is more that £100m) | By 26 May 2025 and annually thereafter (56 days from the start of the financial year) |
| UK5: Transparency Notice (Mandatory for direct award) | Before direct awarding the contract (Intention to Award) |
| UK6: Contract Award Notice (Mandatory) | At least 8 working days prior to the desired contract signature date |
| UK7: Contract Details Notice (Mandatory) | Within 30 days of contract signature date |
| UK12: Procurement Termination Notice (Mandatory, if terminating the procurement process) | As soon as possible after deciding to terminate a procurement process |
| UK17: Payments Compliance Notice (Mandatory) | Within 30 days of the last day of a reporting period – March and September |
| UK8: Contracts Payments Notice (Mandatory) | Within 30 days of the last day of the quarter in which the payment was made |
| UK9: Contract Performance Notice (Mandatory) | KPI reporting – at least onceevery 12 months during the life of the contract and when terminating |
| UK10: Contract Change Notice (Mandatory) | Before making the contract modification – voluntary 8 day standstill prior to entering in to the change |
| UK11: Contract Termination Notice (Mandatory) | Within 30 days of the date the contract is terminated |
Framework call-off
| Notice | Timeframe |
|---|---|
| UK1: Pipeline Notice (Mandatory when spend is more that £100m) | By 26 May 2025 and annually thereafter (56 days from the start of the financial year) |
| UK6: Contract Award Notice (Mandatory) | At least 8 working days prior to the desired contract signature date |
| UK7: Contract Details Notice (Mandatory) | Within 30 days of contract signature date |
| UK12: Procurement Termination Notice (Mandatory, if terminating the procurement process) | As soon as possible after deciding to terminate a procurement process |
| UK17: Payments Compliance Notice (Mandatory) | Within 30 days of the last day of a reporting period – March and September |
| UK8: Contracts Payments Notice (Mandatory) | Within 30 days of the last day of the quarter in which the payment was made |
| UK9: Contract Performance Notice (Mandatory) | KPI reporting – at least once every 12 months during the life of the contract and when terminating |
| UK10: Contract Change Notice (Mandatory) | Before making the contract modification – voluntary 8 day standstill prior to entering in to the change |
| UK11: Contract Termination Notice (Mandatory) | Within 30 days of the date the contract is terminated |
Below threshold tender
| Notice | Timeframe |
|---|---|
| UK3: Planned Procurement Notice (Optional) | Qualifying Planned Procurement Notices must be published at least 40 days before but not more than 12 months before the Tender Notice |
| UK2: Preliminary Market Engagement (Optional) | Prior to the publication of the Tender Notice |
| UK4: Below Threshold Tender Notice (Mandatory if advertising the procurement) | Timeframes provided for the Tender Notice should allow suppliers enough time to prepare a bid |
| UK6: Contract Award Notice (Optional) | When you are about to award a contract |
| UK7: Below Threshold Contract Details Notice (Mandatory) | As soon as it’s possible after entering the contract |
| UK10: Contract Change Notice (Mandatory if the contract modification would take the value of the contract above the relevant threshold) | When the contract value is above the relevant thresholds |
| UK11: Contract Termination Notice (Optional) | Once contract comes to an end |
Dynamic market
| Notice | Timeframe |
|---|---|
| UK1: Pipeline Notice (Mandatory when spend is more that £100m) | By 26 May 2025 and annually thereafter (56 days from the start of the financial year) |
| UK2: Preliminary Market Engagement (Mandatory) | Prior to the publication of the Tender Notice |
| UK3: Planned Procurement Notice (Optional) | Qualifying Planned Procurement Notices must be published at least 40 days before but not more than 12 months before the Tender Notice |
| UK13: Dynamic Market Intention Notice (Mandatory) | Before a dynamic market is established |
| UK14: Dynamic Market Establishment Notice (Mandatory) | This notice must be published as soon as reasonably possible |
| UKy15: Dynamic Market Modification Notice (Mandatory) | This notice must be published as soon as reasonably possible |
| UK16: Dynamic Market Cession Notice (Mandatory) | This notice must be published as soon as reasonably possible after the dynamic market ceases to operate |
Dynamic market call-off
| Notice | Timeframe |
|---|---|
| UK1: Pipeline Notice (Mandatory when spend is more that £100m) | By 26 May 2025 and annually thereafter (56 days from the start of the financial year) |
| UK3: Planned Procurement Notice (Optional) | Qualifying Planned Procurement Notices must be published at least 40 days before but not more than 12 months before the Tender Notice |
| UK4: Tender Notice (Mandatory) | Minimum time limit for the submission of tenders under a dynamic market is 10 days |
| UK6: Contract Award Notice (Mandatory) | At least 8 days prior to the desired contract signature date |
| UK7: Contract Details Notice (Mandatory) | Within 30 days of contract signature date |
| UK12: UK12: Procurement Termination Notice (Mandatory, if terminating the procurement process) | As soon as reasonably possible after deciding to terminate the procurement process |
| UK17: Payments Compliance Notice (Mandatory) | Within 30 days of the last day of a reporting period – March and September |
| UK8: Contracts Payments Notice (Mandatory) | Within 30 days of the last day of the quarter in which the payment was made |
| UK9: Contract Performance Notice (Mandatory) | KPI reporting – at least once every 12 months during the life of the contract and when terminating |
| UK10: Contract Change Notice (Mandatory) | Before making the contract modification – voluntary 8 day standstill prior to entering in to the change |
| UK11: Contract Termination Notice (Mandatory) | Within 30 days of the date the contract is terminated |
Provider Selection Regime
Notices
| Process | F01 – Prior Information Notice | F02 – Contract Notice | F03 – Contract Award Notice | F14 – Corrigendum Notice | F20 – Modification Notice |
| Direct Award A | ✔ (Confirmation of award) | ✔ | |||
| Direct Award B | ✔ (Confirmation of award) | ✔ | |||
| Direct Award C | ✔ (Intention to award) | ✔ | ✔ | ||
| Most Suitable Provider | ✔ | ✔ (Intention to award) | ✔ | ✔ | |
| Competitive | ✔ (Optional) | ✔ | ✔ (Intention to award) | ✔ | ✔ |
| Calling off from framework – direct award | ✔ (Confirmation of award) | ✔ | |||
| Calling off from framework – mini competition | ✔ (Intention to award) | ✔ | ✔ | ||
| Abandoning a PSR procurement | ✔ |
Timelines for notices
| Notice – to be published on FTS or Atamis under the FTS/OJEU notices tab | Timeframe |
| F01 – (Prior Information Notice) | For MSP – allow 14 days from issue before accessing suppliers who are deemed suitabe |
| F02 – (Contract Notice) | Ensure providers are given a reasonable timeframe in which to respond. |
| F03 – (Contract Award Notice) | Where standstill is applicable, this starts the day after publishing this notice. Standstill timeframe is 8 working days. Standstill does not apply to Direct award A or B, or Direct award under a framework |
| F14 – (Corrigendum Notice) | Within 30 days of award (for applicable processes) |
| F20 – (Modification Notice) | Within 30 days of the modification of the contract |
Public Contracts Regulations 2015 (PCR2015)
While PCR2015 is no longer applicable to most procurements, the regulations still govern call-offs from frameworks which were established under these regulations.
The below notices should be published for any call-off, whether a direct award or mini competition, over the £30,000 threshold.
Framework call-off
| Notice – to be published on Contracts Finder or Atamis under the CF notices tab | Timeframe |
| Contracts Finder – Awarded Contract | Within 90 days of contract signature date |
DPS call-off
| Notice | Timeframe |
| Contracts Finder – Awarded contract To be published on Contracts Finder or Atamis under the CF notices tab | Within 90 days of contract signature date |
| FTS – F03 Contract Award Notice To be published on FTS or Atamis under FTS/OJEU Notices | Within 30 days of contract signature date |
Get in touch
If you need support in understanding which procurement notices and associated timeframes apply to your procurement, please get in touch.